SPACE ADVENTURE CAMP CANCELLATION AND TRANSFER POLICY

CANCELLATION REQUESTS

  • All cancellation requests must be submitted in writing by emailing camp@vasfa.org.

  • An eligible refund will be issued in the same manner payment was made.

REFUND DEADLINES AND AMOUNTS

  • January 4 – February 29, 2025: Registrants are eligible for a partial refund of 75% of tuition paid minus the $100 registration fee.

  • After February 29, 2025: No refunds will be issued unless accompanied by a signed medical statement from the camper’s physician, in which a 90% family credit will apply.

  • All refund deadlines and amounts apply to those enrolled in payment plans. Missed payments will result in the cancellation of registration.

TRANSFERS

  • Registrations may be transferred to another session within the 2025 camp season if enrollment space is available.

  • Transfers may be requested once, and a $75 fee will be incurred.

  • All session transfer requests must be received by May 30, 2025.

  • Transfer requests received after May 30, 2025, will not be processed, and no refund will be issued.

IN-SESSION DEPARTURES

  • No refunds will be given if a camper departs early from their camp session for any reason, including illness or disciplinary actions.

  • Cancellations due to personal reasons will not receive a refund.

MEDICAL EXCEPTIONS

  • Cancellations due to illness or injury before the camp session start date must include a physician’s written verification and will be eligible for a 90% family credit.

VASFA-INITIATED CANCELLATIONS

  • VASFA reserves the right to cancel a session date if participant numbers are not adequate or due to unforeseen circumstances.

  • If VASFA cancels a session, registrants may select an alternative session date (if available) or request a full refund of tuition paid.

By registering for the 2025 Space Adventure Camp, participants agree to the terms outlined in this policy.